Smart Gujarat Hackathon 2017
Challenge Statement
Name of the Department: Energy & Petroleum Department - GUVNL
Challenge Title:
Challenge Title |
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Staff vacancies and requirement monitoring system |
Challenge Description with context |
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In a big organization
like Power utilities, every a month or two, employee/s are retired from
serves or get promotion, which left vacancies behind for the table-field
work. These vacancies are not being filled up prior to relieving the
employee. This creates problem to the organization as well as the
public/consumer whose service is held-up or delayed due to non-availability
of concerned person or sufficient employee due to vacancies. Here the term
vacancy is related to all the posts from smaller to bigger cadre of position
in an organization e.g. from a post of peon to the post of Director. 1.
Every Organizations have an HR wing who monitors the date of retirement
/Promotion and initiates a process of recruitment / promotion. 2.
The process is not being done in an advance way so as to fill-up the
vacancy at least some days prior to the date of retirement and simultaneously
with the date of promotion from one cadre to other. 3.
If this issue is resolved, the organization’s performance is not
suffered and public can get timely services. 4.
This can be done by preparing
mobile app open for all consumer, Staff, monitoring Officers, Govt.
who can take follow-up for the same if timely action is not taken at any
stage of process. 5.
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What Exact Problem is being Solved? |
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To get desired
result, a mobile application can be designed to monitor the process at every
level. Details of the input are as under 1.
List out unit wise, cadre wise data of sanctioned, filled up and vacant
posts 2.
Find out month wise, cadre wise, unit wise data of retirement of
employee. 3.
Prepare a data of no. of posts need to be filled up through new
recruitment with due date and time period for filling up post 4.
Prepare a data of no. of posts need to be filled up through promotion
in sequential manner with a resultant vacancy in every cadre with a time
period of filling up post. 5.
Data can be taken from HR wing 6.
Put a time line for every step of process 7.
Generate a notification to higher authorities for delay occurs at any
stage. 8.
Generate a flag for taking action
for not obeying time schedule 9.
Display Resultant vacancy, unit wise, cadre wise. 10. Generate a flag for advance initiation of process
for future vacancies based on historical data of time take for process. |
Users |
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Whole
organization/ unit/ consumers of that unit who get service form that unit. |
Expected Outcomes |
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Impact |
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