Smart Gujarat Hackathon 2017
Challenge Statement

 

Name of the Department:  Energy & Petroleum Department - GUVNL

Challenge Title:

 

Challenge Title

:

Staff vacancies and requirement monitoring system

Challenge Description with context

:

In a big organization like Power utilities, every a month or two, employee/s are retired from serves or get promotion, which left vacancies behind for the table-field work. These vacancies are not being filled up prior to relieving the employee. This creates problem to the organization as well as the public/consumer whose service is held-up or delayed due to non-availability of concerned person or sufficient employee due to vacancies. Here the term vacancy is related to all the posts from smaller to bigger cadre of position in an organization e.g. from a post of peon to the post of Director.

1.      Every Organizations have an HR wing who monitors the date of retirement /Promotion and initiates a process of recruitment / promotion. 

2.      The process is not being done in an advance way so as to fill-up the vacancy at least some days prior to the date of retirement and simultaneously with the date of promotion from one cadre to other.

3.      If this issue is resolved, the organization’s performance is not suffered and public can get timely services.

4.      This can be done by preparing   mobile app open for all consumer, Staff, monitoring Officers, Govt. who can take follow-up for the same if timely action is not taken at any stage of process.

5.       

What Exact Problem is being Solved?

:

To get desired result, a mobile application can be designed to monitor the process at every level. Details of the input are as under

1.      List out unit wise, cadre wise data of sanctioned, filled up and vacant posts

2.      Find out month wise, cadre wise, unit wise data of retirement of employee.

3.      Prepare a data of no. of posts need to be filled up through new recruitment with due date and time period for filling up post

4.      Prepare a data of no. of posts need to be filled up through promotion in sequential manner with a resultant vacancy in every cadre with a time period of filling up post.

5.      Data can be taken from HR wing

6.      Put a time line for every step of process

7.      Generate a notification to higher authorities for delay occurs at any stage.

8.      Generate a flag for taking action  for not obeying time schedule

9.      Display Resultant vacancy, unit wise, cadre wise.

10.  Generate a flag for advance initiation of process for future vacancies based on historical data of time take for process.

 

Users

:

Whole organization/ unit/ consumers of that unit who get service form that unit.

Expected Outcomes

:

 

Impact

: